S.F. Police Code Article 49 § 4910
EMPLOYER RECORDS (San Francisco Fair Chance Ordinance)
Operative Text
(a) An Employer shall retain records of employment, application forms, and other pertinent data and records required under this Article, for a period of three years, and shall allow the OLSE access to such records, with appropriate notice and at a mutually agreeable time, to monitor compliance with the requirements of this Article. (b) An Employer shall provide information to the OLSE, or the OLSE’s designee, on an annual basis (with the exception of reporting on calendar year 2019 and 2020 compliance) as may be required to verify the Employer’s compliance with this Article. (c) In no event shall the OLSE require an Employer to provide any information or documents the disclosure of which would violate state or federal law. (d) Where an Employer does not maintain or retain adequate records documenting compliance with this Article or does not allow the OLSE reasonable access to such records, it shall be presumed that the Employer did not comply with this Article, absent clear and convincing evidence otherwise. The Office of Treasurer and Tax Collector shall have the authority to provide any and all nonfinancial information to OLSE necessary to fulfill OLSE's responsibilities as the enforcing agency under this Article. With regard to all such information provided by the Office of Treasurer and Tax Collector, OLSE shall be subject to the confidentiality provisions of Subsection (a) of Section 6.22-1 of the San Francisco Business and Tax Regulations Code. (e) Pursuant to its rulemaking authority under this Article, the OLSE shall adopt rules that establish procedures for Employers to maintain and retain accurate records and to provide annual reporting of compliance to OLSE in a manner that does not require disclosure of any information that would violate State or Federal privacy laws. Disclaimer: This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the Municipality. American Legal Publishing provides these documents for informational purposes only. These documents should not be relied upon as the definitive authority for local legislation. Additionally, the formatting and pagination of the posted documents varies from the formatting and pagination of the official copy. The official printed copy of a Code of Ordinances should be consulted prior to any action being taken. For further information regarding the official version of any of this Code of Ordinances or other documents posted on this site, please contact the Municipality directly or contact American Legal Publishing toll-free at 800-445-5588. Hosted by: American Legal Publishing
San Francisco Police Code Article 49 § 4910 establishes recordkeeping and reporting obligations for employers covered by Article 49. Employers must hold onto employment records, application forms, and related documentation for at least three years, and must give the Office of Labor Standards Enforcement (OLSE) access to those records with appropriate notice. Employers are also required to submit annual compliance reports to the OLSE, except for calendar years 2019 and 2020. Critically, an employer that fails to keep adequate records or denies the OLSE reasonable access is presumed—unless clear and convincing evidence shows otherwise—to have violated the Article.
Plain English — not legal advice.
Although § 4910 of S.F. Police Code Article 49 is directed at employers generally rather than landlords specifically, property owners who qualify as employers under Article 49 typically maintain organized employment files—including application forms and payroll-related documents—for the full three-year retention window the provision requires. Compliant operators generally respond promptly to OLSE access requests, scheduling record reviews at mutually agreeable times with appropriate notice. They also build annual reporting into their compliance calendar, taking care not to disclose information that would run afoul of state or federal privacy law, consistent with the limits the OLSE's own rules must establish under § 4910(e).
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
S.F. Police Code Article 49 § 4910 is primarily an employer-facing provision, but workers covered by Article 49 benefit indirectly because the recordkeeping and reporting framework gives the OLSE a concrete mechanism to verify whether an employer has met its obligations. If a worker believes an employer has failed to maintain records or has obstructed an OLSE review, that concern can generally be raised with the OLSE directly, since the provision empowers the agency to monitor compliance and creates a presumption against employers who lack adequate documentation. Tenant-rights organizations and worker advocacy groups in San Francisco can help individuals understand how Article 49's enforcement structure may be relevant to their situation.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 3, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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