Evanston, Ill., City Code § 5 § 5-3-5-2
DISCLOSURE (Evanston Housing Regulations)
Operative Text
(A) The housing provider or any person authorized to enter into a rental agreement on behalf of the housing provider shall disclose to the tenant in writing, on or before the commencement of the tenancy: 1. The name, address and twenty-four (24) hour telephone number of the person authorized to manage the premises; and 2. The name and address of the owner of the premises or the person authorized to act on behalf of the owner for the purpose of service of process and for the purpose of receiving notices and demands. 3. Whether the housing provider or tenant bears the responsibility for payment of the cost of heat for the dwelling unit. a. In rental agreements in which the tenant pays the cost of heat for a dwelling unit and is directly responsible to the utility company, the utility service shall be individually metered to the dwelling unit, and the housing provider shall disclose to the tenant in the rental agreement the annual cost of service from the utility providing the primary service during the previous twelve (12) months, if known. b. In rental agreements in which the tenant pays the cost of heat for a dwelling unit to the housing provider, the housing provider shall disclose to the tenant in the rental agreement the annual cost of service from the utility providing the primary service during the previous twelve (12) months. If the housing provider did not own the dwelling unit during the previous twelve (12) months or did not pay the utility costs to the utility provider on behalf of the tenant during the previous twelve (12) months, the housing provider may satisfy this requirement by providing cost of service for a similar dwelling unit, if known, or disclose to the tenant that the utility costs are unknown to the housing provider. 4. When the housing provider charges a move-in fee and/or an administrative fee, the housing provider shall provide the tenant with an itemized list of the housing provider's reasonable estimate of the costs that comprise the move-in fee and/or administrative fees and shall not charge the tenant moving into the premises for costs associated with routine maintenance and the upkeep of the premises. (B) A person who fails to comply with Subsections (A)1. and 2. of this Section becomes an agent of each person who is a housing provider for: 1. Service of process and receiving of notices and demands; and 2. Performing the obligations of the housing provider under this Chapter and under the rental agreement and expending or making available for that purpose all rent collected from the premises. (C) The information required to be furnished by Subsection (A) of this Section shall be kept current. Subsections (A) and (B) of this Section extend to and are enforceable against any successor housing provider or manager. (D) Before a tenant initially enters into or renews a rental agreement for a dwelling unit, the housing provider or any person authorized to enter into a rental agreement on behalf of the housing provider shall disclose to the tenant in writing: 1. Any code violations which have been cited by the City for the dwelling unit and/or common area and provide written notice of the pendency of any code enforcement litigation or administrative hearing. The written notice shall provide the case number of the litigation and/or the identification number of the administrative hearing proceeding and a listing of any code violations cited. 2. Any notice of intent by the City or any utility provider to terminate water, gas, electrical, or other utility service to the dwelling unit or common areas. The disclosure shall state the type of service being terminated, the intended date of termination, and whether the termination will affect the dwelling unit, common areas or both. (E) The housing provider has an obligation to disclose foreclosure. 1. Within seven (7) days of being served a foreclosure complaint, an owner or housing provider of a premises that is subject to the foreclosure complaint, shall disclose, in writing, to all tenants of the premises that a foreclosure action has been filed against the owner or housing provider. An owner or housing provider shall also disclose, in writing, the notice of a foreclosure to any other third party who has a consistent pattern and practice of paying rent to the owner or housing provider on behalf of a tenant. 2. Before a tenant initially enters into a rental agreement for a dwelling unit, the owner or housing provider shall also disclose, in writing, that the housing provider is named in a foreclosure complaint. 3. The written disclosure shall include the court in which the foreclosure action is pending, the case name, case number and shall include the following language: "This is not a notice to vacate the premises. This notice does not mean ownership of the building has changed. All tenants are still responsible for payment of rent and other obligations under the rental agreement. The owner or housing provider is still responsible for their obligations under the rental agreement. You shall receive additional notice if there is change in owner." (F) The housing provider has an obligation at the time of signing the lease agreement to provide written information informing the tenant how to detect, report, and remove bed bugs. If the owner or housing provider fails to comply with Sections 5-3-5-2 (A)-(E), the tenant may terminate the rental agreement by written notice. The written notice shall specify the date of termination (no later than thirty (30) days from the date of the written notice). In addition, if a tenant in a civil legal proceeding against an owner or housing provider establishes that a violation of Subsections 5-3-5-2 (A)--(E) has occurred, the tenant shall be entitled to recover two hundred dollars ($200.00) in damages in addition to any other damages, attorney's fees, or other remedies to which the tenant may also be entitled.
Evanston, Ill., City Code § 5-3-5-2 requires housing providers to give tenants written disclosures before or at the start of a tenancy, covering management contact information, ownership details, heating cost responsibility, move-in fee itemization, known code violations, utility shutoff notices, foreclosure status, and bed bug detection information. If a housing provider fails to make required disclosures under subsections (A)–(E), the tenant may terminate the rental agreement with written notice and, if a civil proceeding establishes a violation, may recover $200 in statutory damages on top of any other available remedies. The rule also specifies that disclosure obligations carry over to successor housing providers and managers, and that a person who fails to provide required contact information automatically becomes an agent of the housing provider for legal and notice purposes.
Plain English — not legal advice.
Under Evanston, Ill., City Code § 5-3-5-2, compliant housing providers deliver written disclosures to tenants before or at lease commencement, including the name, address, and 24-hour phone number of the property manager, ownership contact information, a clear statement of who pays for heat, and—where applicable—the prior 12 months of utility cost data. Operators also provide itemized move-in and administrative fee breakdowns, written notice of any pending code violations or utility shutoff notices, foreclosure disclosures within seven days of being served a complaint, and bed bug information at lease signing. Keeping all of this information current and ensuring it transfers to any successor manager or owner is part of ongoing compliance with this section.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Evanston, Ill., City Code § 5-3-5-2 gives tenants the right to receive a range of written disclosures from their housing provider before or at the start of a tenancy, including management contacts, heating cost responsibility, utility history, code violation notices, foreclosure status, and bed bug information. If a housing provider fails to comply with subsections (A)–(E), tenants have the option to terminate the rental agreement by providing written notice specifying a termination date no more than 30 days out, and may also pursue $200 in statutory damages plus other remedies through a civil legal proceeding. Tenants who believe their housing provider has not met these disclosure requirements may find it useful to consult a tenant-rights organization or legal aid service familiar with Evanston's rental regulations to understand the options available to them.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 18, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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