Highwood ARTICLE C. RENTAL PROPERTY SAFETY § 10-2C-4

A. No certificate of compliance shall be issued except upon written application fully completed on a form provided by the city. Such application shall be accompanied by the following which shall be filed with the code official:


1. A survey of the property and floor plan of the basement and each floor of the building or structure (and each dwelling unit), drawn on plain paper of a minimum size of eight and one-half inches by eleven inches (8 1 / 2 " x 11") and maximum size of eleven inches by seventeen inches (11" x 17"). Such floor plan shall show room dimensions, the total square footage designed for living and sleeping purposes within the building and/or dwelling unit to be occupied, calculated consistent with the property maintenance code, and the square footage of the floor area of each room, closet and basement, if any.


2. A parking site plan showing the layout of any parking spaces for the premises, spaces devoted to tenant use, and if sufficient parking (computed per the city zoning regulations) is not provided on site for the dwelling unit and/or the tenants residing at the premises, a detailed explanation of a parking control plan or alternate parking arrangements for the tenants.


3. A copy of the most current report of compliance with the zoning regulations for each premises, or evidence that the individual has owned the premises continuously since prior to the enactment of the 1996 zoning regulations.


4. A copy of any document of title, such as a deed or title policy.


5. A certified copy of any land trust, if title is held in trust.


6. A certified copy of any limited partnership agreement or investment or other trust agreement, if title is held in a land trust.


7. A copy of the operating agreement, if title is held by a limited liability company.


8. A copy of any lease requested by the code official for any unit or units on the premises.


9. A copy of the most recent alarm certification (for premises in which an alarm is required).


10. A copy of the most recent sprinkler certification (for premises in which a sprinkler is installed).


11. A copy of the most recent elevator inspection (for premises in which an elevator is installed).


B. Further, such application shall contain such further information required by the code official, including:


1. The full legal name; business and home address; home and daytime telephone numbers; home and daytime fax numbers; e-mail address and federal employer identification number of each and every owner, and/or persons holding an interest (legal or equitable) in the property. This shall include beneficiaries of any land trust holding title; limited partners; shareholders, officers and directors of corporations; and members and managers of limited liability companies. Further, the application shall include the same information for any property manager and/or person designated as the agent of the owner for purposes of scheduling inspectors and/or receiving notices; and


2. The name and phone number of an owner, property manager, agent of the owner, or management company who, in an emergency situation, will be accessible to tenants on a twenty four (24) hour per day basis and capable of reasonably and effectively responding to tenant needs in such situations; and


3. The address of the property to be occupied; the total number of properties subject to the terms of this article which are owned by the applicant within the city (or in which the applicant has any interest), the number of units at each premises, and whether the units are occupied or vacant at the time of application; and


4. The date the property was acquired; and


5. A list of the rental dwelling units at the property, the number of occupants of each unit and the rental per month for each unit; and


6. The full name and mailing address of the person to whom any notices are to be sent under the provisions of this article ("the notice address"). Until written notification of a change of the notice address is received by the city, any notice to be provided under the provisions of this article, the property maintenance code or other applicable ordinances and codes shall be deemed sufficiently given if deposited in the United States mail, postage prepaid, and addressed to the person at the address listed in that portion of the application.


C. Each application for a certificate of compliance or a renewal certificate of compliance shall be accompanied by the application fee and/or late fee due.


D. The first application for a certificate of compliance, accompanying attachments and fee shall be due within sixty (60) days of the effective date hereof for all residential rental property presently occupied and for all residential rental property presently held out for occupancy, or at least thirty (30) days prior to the holding out of any rental property for occupancy at any time after the effective date hereof.


E. Each application shall be signed by the owner and shall be subject to penalty of perjury.


F. Each application form and certificate of compliance issued thereon shall apply to one single tract or parcel of real estate with the improvements thereon, and operated as one proprietary unit.


G. Each certificate of compliance shall contain the date of issuance of the certificate of compliance, the name or names of the owner or owners of record to whom the certificate of compliance is issued, the address of the dwelling unit for which the certificate of compliance applies, the maximum occupancy for the dwelling unit at the address on the certificate of compliance and any and all such other information as the code official may determine. Such certificate of compliance shall be posted and maintained in a conspicuous place in each residential rental unit at all times. (Ord. 2003-O-75, 12-16-2003; amd. Ord. 07-O-4, 2-6-2007)