Oak Park Title 12 Residential Rental Licensing (Arts. 2, 4, 6) § 12-2-3
REQUIRED REPORTS
Operative Text
A. If the Agent, Property Manager or Property Maintenance Company changes during a licensing period, the licensee has thirty (30) days in which to notify the Village of the new Agent, Property Manager or Property Maintenance Company contact information. B. Any conveyance in the legal or equitable interest in the building shall be reported to the Village Manager or the Manager's designee within seven (7) days after execution of a contract to convey and at least fifteen (15) days prior to said conveyance to allow ample time for the required presale inspection. C. It is the policy of the Board of Trustees to prevent discrimination against any person on the basis of race in the rental of multiple-family dwellings in the Village. In order to prevent owners or their agents from renting multiple-family dwellings on the basis of the race of the lessee, it is essential for the Village to monitor statistical data of the demographics of Rental Residential Properties on a periodic basis. Property Owners, Property Managers, and Agents are required to assist the Village in the collection of this data. Every two years, the Village staff will select a representative sample of Rental Residential Properties registered with the Village. Village staff will contact the Property Owners, Property Managers, and Agents for these buildings and ask for their assistance in distributing a demographic survey to building residents. The survey data shall be only be available for inspection by the Director of Neighborhood Services or their designee, as well as the Village Manager and Board of Trustees. The Village will use the survey information in concert with data available from the US Census Bureau to produce a report every two years on the demographics of residents of rental housing and the demographic trends within specific types of buildings. The report shall be made available on the Village website to the general public. (Ord. 16-088, 7-18-2016, eff. 9-1-2016; amd. Ord. 25-154, 11-11-2025)
Oak Park Title 12 § 12-2-3 establishes three reporting obligations tied to residential rental licenses. First, if the agent, property manager, or property maintenance company changes, the licensee must notify the Village within 30 days. Second, any transfer of legal or equitable ownership must be reported to the Village Manager within seven days of contract execution and at least 15 days before the actual conveyance, enabling a required presale inspection. Third, every two years the Village collects demographic survey data from a representative sample of registered rental properties to monitor fair housing trends and produce a public report, with raw survey data accessible only to designated Village officials.
Plain English — not legal advice.
Under Oak Park Title 12 § 12-2-3, compliant operators maintain current contact records with the Village and promptly update them whenever a management contact changes, staying within the 30-day notification window. When a property sale is being arranged, operators generally ensure the Village Manager is notified both within seven days of contract execution and no later than 15 days before closing to accommodate the presale inspection requirement. When Village staff reach out as part of the biennial demographic survey process, cooperative operators assist in distributing the survey to residents as the provision requires.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Oak Park Title 12 § 12-2-3 includes a fair housing policy under which the Village periodically collects demographic data from rental properties to monitor for racial discrimination in housing. Tenants may receive a demographic survey distributed by their building's owner, manager, or agent as part of this Village-administered process; participation supports the Village's ability to identify discriminatory rental patterns. The resulting biennial report is made publicly available on the Village website, and tenants who believe fair housing concerns are not being addressed may contact the Village's Department of Neighborhood Services or consult a tenant-rights organization for guidance on available options.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 10, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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