Urbana — Ch. 12.5 Landlord-Tenant Relationships § 12.5-31
Application requirements
Operative Text
Applications for registration shall be filed with the community development services department and accompanied by a registration fee as established in the schedule of fees in chapter 14 of the Urbana City Code. Such application shall be made at least thirty (30) days prior to the expiration of the registration, and shall include the following information: (a) Name, street address and telephone number of the owner of the rental unit; (b) Name, street address, and telephone number of the owner's agent responsible for the management of the premises of the rental unit; (c) Legal address of the premises; (d) Number of units in each building within the rental property; (e) Occupancy as permitted under the zoning ordinance, or as specified in the certificate of occupancy; (f) Signed statement of owner and owner's agent indicating that he/she is aware of the city's building safety codes and zoning (occupancy) codes and the legal ramifications for knowingly violating said codes; (g) Name and address of the registered agent, if the owner is a corporation; (h) Name and address of the mortgage holder, if there is a mortgage on the rental property; and (i) Name and address of any buyer on a contract for deed.
Under Urbana Ch. 12.5 § 12.5-31, rental property owners are required to register with the city's Community Development Services Department and pay a fee set by Chapter 14 of the Urbana City Code. Applications must be submitted at least 30 days before an existing registration expires and must include detailed information about the owner, any management agent, the property itself, permitted occupancy, and any financial interest holders such as mortgage holders or contract-for-deed buyers. Owners and their agents must also sign a statement acknowledging awareness of the city's building safety and zoning codes and the legal consequences of knowingly violating them.
Plain English — not legal advice.
Operators of rental property in Urbana subject to § 12.5-31 generally maintain an active registration by submitting renewal applications to the Community Development Services Department no later than 30 days before the current registration expires. A compliant operator keeps on file current contact information for the owner, any management agent, and any financial interest holders—including mortgage holders and contract-for-deed buyers—and ensures that both the owner and agent sign the required acknowledgment of building safety and zoning obligations. Staying ahead of the renewal deadline and keeping property records current are the practical hallmarks of compliance under this section.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 12.5-31 establishes a public registration system for rental properties in Urbana, which means tenants can inquire with the Community Development Services Department to verify whether a property is properly registered and who is legally responsible for managing it. If a rental unit appears to be operating without a valid registration, that may be relevant information when raising concerns about housing conditions or code compliance with the appropriate city department. Tenant-rights organizations familiar with Urbana's landlord-tenant ordinance can help residents understand how registration status under Ch. 12.5 may relate to other protections available to them.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 6, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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