Kingston, N.Y., Code of Ordinances ch. 332 § 332-3

A. Every owner of a rental property as above defined shall file with the Building Department, within 60 days after the adoption of this article, a landlord registration statement on forms to be supplied by the Building Department, containing the following: (1) A description of the premises by street number or block and lot number, including tax identification number. (2) The owner/landlord shall disclose in the registration statement whether the property is a dwelling that is covered by Section 4024 (a) of the Federal Coronavirus Aid, Relief and Economic Security Act (CARES Act), specifically notifying the Building Safety Division whether the property: (a) Participates in a covered housing program as defined by the Violence Against Women Act. (b) Participates in the rural housing voucher program under Section 542 of the Housing Act of 1949. (c) Has a federally backed mortgage loan. (d) Has a federally backed multifamily mortgage loan. (3) Designation of managing agent. In the event the owner does not reside in Ulster County, then the owner must designate a managing agent. If a managing agent is required, then the owner shall provide the following information to the Building Safety Department of the City of Kingston: the name, residence, business and e-mail address and residence, business and fax telephone numbers of a natural person, 18 years of age or over, who actually resides within the County of Ulster, New York, and who shall be designated by such owner as a managing agent responsible for and in control of the maintenance and operation of such dwelling, and who shall be designated as the person upon whom process may be served on behalf of the owner. The managing agent and/or owner shall keep a current record of all the tenants, and their names and addresses, who are renting, leasing or living in the premises. There shall be endorsed upon such statements a written consent to such designation signed by such managing agent. An owner who is a natural person and who meets the requirements of this subsection as to the location of the residence or place of transacting business of a managing agent may designate him/herself as such managing agent. (4) The owner shall be obligated, at all times, to keep this information updated, and when there is a change in ownership or a change in the managing agent, the owner shall be obligated to update the information by amending the landlord registration statement within 15 days from the date of any such change. (5) Nothing contained in this section shall be construed as preventing a corporation which is an owner of real property from designating as its managing agent with respect thereto any officer of such corporation who meets the requirements of this subsection as to location of the residence or the place of transacting business of the managing agent. (6) Any designation as managing agent made pursuant to the provisions of this section shall remain in full force and effect until changed or terminated as herein after provided. B. Upon completion and execution and submission of the landlord registration statement as aforesaid, said registration shall be reviewed by the Building Department or its designee for adequacy. Should the Building Department and/or its designee determine that said application is incomplete, defective or untruthful for any reason, said application shall be marked "rejected" and returned to the filer. A rejected application shall not be deemed to comply with the following provisions of this article. C. It shall be the responsibility of each owner to timely notify the Building Department whenever the information provided in the landlord registration statement has become outdated or for any reason is no longer accurate. D. A copy of the approved application shall be required and shall be a condition precedent before the owner shall be entitled to rent any unit contained in the rental property. E. In the event that the owner of the rental property or mixed use property does not reside in the County of Ulster, New York, then the owner shall be obligated to hire a managing agent. F. Where, after filing of any landlord registration statement in relation to any rental property under the applicable provisions of this article, the owner of such property shall have granted or transferred his/her right, title or interest therein or in any part thereof, such owner shall file with the Building Department within 15 days after such grant or transfer a written statement which, under oath, shall contain the name and residence, business addresses, business and home telephone, cell phone numbers, fax numbers and e-mail of the grantee, transferee or other successor of such right, title or interest, or if such grantee, transferee or successor is a corporation, the name and address of such corporation, including the names of all officers, their addresses, business and residence phone and cell numbers as well as e-mail addresses and fax numbers. If the owner is unable with due diligence, to secure the aforementioned information from the purchaser, then the owner shall immediately notify the Building Department in writing of this fact. After sending this notice, the owner shall thereafter have no further obligation with respect to this provision. G. Where, after the filing of any landlord registration statement with the Building Department pursuant to the applicable provisions of this article, any change other than a designation of a different managing agent or a change of ownership or interest occurs in any name, residence or any business address of a list of officers required to be included in such statement, the owner, within 15 days after such change, shall file in duplicate, on forms to be furnished by the Building Department, a statement under oath setting forth the particulars of such change so as to supply the information necessary to make currently correct the last landlord registration statement filed pursuant to the applicable provisions of this section. H. Any designation of the managing agent made pursuant to the applicable provisions of this section shall cease to be effective if such agent shall die or be judicially declared incompetent. I. An owner may terminate such designation by filing with the Building Department a sworn written statement designating a new managing agent made in conformity with the provisions herein above cited. J. Any landlord registration statement or designation of a managing agent required to be filed with the Building Department by any owner of a rental property under the provisions of this section shall be signed by such owner, or if such owner is a corporation, by an officer thereof, or if such owner is a partnership, by a partner thereof, and said statements must be sworn to under the penalties of perjury. K. Any such landlord registration statement or designation of a managing agent shall be deemed prima facie proof of the statement therein contained, in any criminal or civil prosecution instituted by the City of Kingston or by any proper prosecutorial agency against the owner or managing agent of a rental property.