Maybrook, N.Y., Code of Ordinances ch. 118 (eCode360 ed. 2026) § 118-4
Registry form and filing
Operative Text
The owner of each property that is subject to the provisions of this chapter shall file a registry form within 60 days of the effective date of this chapter. Thereafter, the annual filing deadline shall be February 1 each year, commencing the second February 1 following the enactment of this chapter. A. The form shall require the following information: (1) The property address, the section, block and lot number of the property as stated on the Tax Map of the Village of Maybrook, and the number of residential dwelling units in each property and commercial units. (2) The owner(s), owner mailing address, street address and telephone numbers (facsimile and e-mail included). (3) The name and names, titles, addresses and telephone numbers of any responsible person(s) of the corporation, LLC, partnership or other similar business entity if the ownership is held in a corporate capacity, partnership or limited-liability form. (4) The name, address and telephone number of a local responsible person over 21 years old, residing or doing business in Orange County, who shall be responsible for the care and management of such property, who shall be authorized by said owner to accept legal process on behalf of the owner when the owner resides or has its principal place of business outside of Orange County. B. The form shall be signed by the owner and his or her designee and witnessed by a notary public and shall contain the following declaration: "I certify that all information contained in this statement is true and correct to the best of my knowledge and belief. I understand that the willful making of false statement of material fact herein will subject me to the provisions of law relevant to the making and filing of false instruments and shall constitute a violation of this chapter." C. It shall be the obligation of each owner to timely notify the Village Clerk whenever the information provided in the annual registry form has become outdated or for any reason is no longer accurate. It shall be the responsibility of each owner to recertify the aforementioned information annually.
Maybrook, N.Y., Code of Ordinances ch. 118 § 118-4 establishes a rental property registry system requiring owners of covered properties to submit a detailed registration form to the Village. The form must capture property identification details, owner contact information, corporate entity representatives where applicable, and a designated local contact in Orange County who can accept legal process on the owner's behalf. Owners must file initially within 60 days of the chapter's effective date, then annually by February 1, and must update the Village Clerk whenever any registered information becomes inaccurate. The form must be notarized and include a signed declaration affirming the truthfulness of all submitted information, with false statements constituting a chapter violation.
Plain English — not legal advice.
Under Maybrook, N.Y., Code of Ordinances ch. 118 § 118-4, compliant property owners maintain an up-to-date registry filing with the Village Clerk, meeting the initial 60-day deadline and each subsequent February 1 annual deadline. Operators who hold title through a corporation, LLC, or partnership ensure that the names and contact details of responsible entity representatives are included on the form, and that a local Orange County contact over age 21 is designated to accept legal process when the owner is based outside the county. Diligent owners also notify the Village Clerk promptly whenever any registered information changes between annual filing cycles, and ensure the form is properly notarized before submission.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Maybrook, N.Y., Code of Ordinances ch. 118 § 118-4 creates a public registry of rental property owners and their designated local contacts, which can be a useful resource for tenants seeking to identify who is legally responsible for a property and who is authorized to accept legal process on the owner's behalf. Tenants who have difficulty identifying their landlord or a local contact may inquire with the Village Clerk about the registry information on file for their address. Those who believe an owner has failed to maintain accurate or current registry information may consider raising that non-compliance with the Village or consulting a tenant-rights organization familiar with Orange County housing regulations.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 10, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
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