Monroe, N.Y., Code of Ordinances ch. 40 (eCode360 ed. 2026) § 40-25

A. The owner of a dwelling unit shall apply for a rental permit before the dwelling unit is leased or advertised for lease. Failure to file an application or to apply within the specified period shall be deemed a violation of this article. Each rental dwelling shall require a separate rental permit. B. Transfer of property. The rental permit for a rental dwelling shall expire 30 days following the closing of title transferring ownership of the rental dwelling or the property on which the rental dwelling is located. Where an owner purchases a property having a rental permit and existing lawful lessees in accordance with the rental permit, and where the new owner files a new permit application prior to the expiration of the previous rental permit, the previous permit shall be extended for a term of six months or until such time as a permit decision is made, whichever occurs first, except that the new owner shall not lease the property to any new tenants while the application is being processed C. Application. Applications for rental permits shall be on forms provided by the Town Building Department and signed by each owner or managing agent of the property and must be submitted with an application fee as set forth in the Town Fee Schedule. Where multiple rental permit applications are made for a single building or property, the Town Board may reduce the fee where it finds that the full fee is not required by virtue of the ability for the applications to be processed jointly. In no instance shall the filing of an application and payment of fees be construed as to exonerate the owner or managing agent of responsibility for compliance with the building, housing and maintenance requirements of any local, county, state or federal agency having jurisdiction. Each application shall include the following information as is determined applicable in the discretion of the Building Inspector: (1) A copy of the latest deed to the property; and (2) Latest survey of the property, if available or a plot or schematic showing the size and location of the lot and all buildings and structures thereon; and (3) Government issued proof of residency of each owner with picture ID (driver's license, passport, etc.), and the address and contact number thereof; and (4) The name, address and contact number of the managing agent, if applicable; and (5) A signed and notarized certification in a form acceptable to the Building Inspector by each property owner or managing agent attesting to the total number of persons occupying each rental property or rental unit owned or managed by the registrant as of the date of registration; and (6) Location of the premises, the number of dwellings units located therein, and number of persons to be accommodated; and (7) A floor plan of each dwelling unit and the accommodations; and (8) The maximum number of vehicles expected to be parked on the property, including the occupants of the rental unit, and the number of vehicle spaces available on the property. (9) Where the applicant is an corporate entity or partnership, an entity disclosure form as required by Town Code § 23-11.1 as well as proof of authorization to do business in the State of New York. (10) A certification from an independent professional engineer or registered architect, other than the property owner, licensed in the State of New York and containing their seal, or the certification of the Town Building Inspector/Code Enforcement Officer, or of an independent state certified code enforcement official, attesting that the property at issue is in compliance with the Monroe Town Code, and meets the requirements of all applicable county, state and federal laws, codes, rules and regulations. (11) Such other information and/or documentation deemed necessary by the Building Inspector, which may include: (a) If the owner is an estate, the names, business and residence addresses of the executor or administrator of the estate shall be provided; (b) If the owner is a trust, the names, business and residence addresses of all trustees and/or grantors shall be provided; (c) If the owner is any other form of unincorporated association, the names, business and residence addresses of all principals/officers; (d) If the owner is an individual person, the names, business and residence addresses of that individual person shall be provided. (e) If none of the persons listed in Subsection C(11)(a) through (d) above are within the State of New York, the registration statement shall provide the names, business and residence addresses of a person who resides within the State of New York and who is authorized to accept service of process on behalf of the owner(s). Registration statement shall designate a responsible local party or agent for purposes of notification in the event of an emergency involving the property which affects the public health, safety or welfare. D. Duty to amend. If the status of the information changes during the course of any calendar year, it is the responsibility of the owner or managing agent to submit such changes to the Building Inspector in writing within 30 days of the occurrence of such change.