Newburgh, N.Y., Code of Ordinances ch. 240 § 240-10
Occupancy register required
Operative Text
A. Every owner of a licensed rental property shall keep, or cause to be kept, a current register of occupancy for each dwelling unit that provides the following information: (1) Dwelling unit address. (2) Number of bedrooms in dwelling unit and the maximum number of occupants. (3) Legal names and date of birth of adult occupants and number of adults and children (under 18 years of age) currently occupying the dwelling units. (4) Dates renters occupied and vacated dwelling units: (5) A chronological list of complaints and requests for repair by dwelling unit occupants, which complaints· and requests are related to the provisions of this Code. of Ordinances. (6) A similar chronological list of all corrections made in response to such requests and complaints, B. Such register shall be made available for viewing or copying by the municipal officer at all reasonable times. C. The property owner may request a pre-rental inspection of a unit prior to placing tenants and obtain a certificate of compliance stating that the apartment is in compliance with the Code. The cost of this inspection shall be included with license fee.
Section 240-10 of the Newburgh Code of Ordinances requires owners of licensed rental properties to maintain a running occupancy register for each dwelling unit. This register must capture unit address, bedroom count, maximum occupancy, the legal names and birthdates of adult residents, the number of adults and children, move-in and move-out dates, and a chronological log of tenant complaints, repair requests, and the corrections made in response. The register must be made available to municipal officers for inspection or copying at any reasonable time, and owners may optionally request a pre-rental inspection to obtain a certificate of compliance before new tenants move in.
Plain English — not legal advice.
Compliant operators under § 240-10 maintain an up-to-date register for every licensed rental unit, ensuring it captures all required fields—occupant names, dates of birth, occupancy dates, and a running log of complaints and repairs—rather than treating it as a one-time document. Because municipal officers may request to view or copy the register at any reasonable time, keeping it organized and readily accessible is a standard practice among compliant property managers. Owners who want added assurance before placing new tenants can request a pre-rental inspection under § 240-10(C), with the inspection cost bundled into the license fee, to obtain a certificate of compliance.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 240-10 establishes that your landlord is required to keep a detailed occupancy register that includes a chronological log of complaints and repair requests you have made, along with the corrections taken in response. This record-keeping obligation means there is a formal mechanism through which your maintenance history is documented, and that log is subject to review by Newburgh's municipal officers. Tenants who believe their landlord is not maintaining the required register or is failing to log complaints accurately may consider contacting the City of Newburgh's code enforcement office or reaching out to a local tenant-rights organization to understand available options under § 240-10.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 7, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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