Russell Gardens, N.Y., Code of Ordinances ch. 40A (eCode360 ed. 2026) § 40A-4
Rental registration
Operative Text
A. Rental registration required. Any owner who wants to rent a rental dwelling must first file a rental registration form with the Building Department on a form provided by the Building Department for that purpose. Only one rental registration per rental dwelling is permitted within a twelve-month period. Rental registrations for existing rentals must be submitted to the Village within 30 days of adoption of this section. It shall be the responsibility of the owner of each residential rental premises which is subject to the provisions of this chapter to timely file a registry application form with the Building Department for each premises, accompanied with a fee, which may be set by resolution of the Village Board of Trustees from time to time. B. Content of rental registration. Such form shall be filed in duplicate and shall contain: (1) The name, address and telephone number, if any, of the owner of the rental dwelling intended for rental occupancy. (2) The street address of the rental dwelling intended for rental occupancy. (3) The number of persons under and over the age of 18 and the dates of birth of each person presently residing in or occupying such dwelling intended for rental occupancy. (4) The name, address and telephone number, if any, of the managing agent or operator of each such intended rental dwelling. (5) Such form shall be signed by the owner of the dwelling, and the statements of such owner therein contained shall be verified under oath. C. Copy of lease and owner affidavit required. The rental registration application shall be accompanied by the following: (1) A copy of the lease or other rental occupancy agreement for the rental dwelling. (2) An affidavit, acknowledged by a notary public, from the owner confirming that: (a) The rental registration and lease provided to the Village are true and accurate; (b) There are no other rental agreements in place for the rental dwelling. D. Notice to advertise a dwelling required. Any owner who wants to rent a rental dwelling must first file a notice on a form provided by the Building Department for that purpose. This will serve to put the Village on notice that the owner is searching for a tenant and that the tenancy complies with the regulations set forth in this chapter. E. The rental registration application shall be reviewed by the Building Department or their designee for adequacy. Should the Building Department determine that said application is incomplete, defective, or untruthful for any reason, said application shall be marked "rejected" and returned to the filer. A rejected application shall not be deemed to comply with the filing provisions of this chapter. F. It shall be the responsibility of each owner to timely notify the Building Department whenever the information provided in the registry application has become outdated or for any reason is no longer accurate. G. Every approved application shall be valid for two years and shall be given a registry number by the Building Department which shall be valid for two years from the date of issuance. A copy of the approved application with the approval stamp of the Building Department issued to the property owner after satisfactory inspection of residential occupancy shall be necessary to rent any residential premises in the Village of Russell Gardens.
Russell Gardens, N.Y., Code of Ordinances ch. 40A § 40A-4 establishes a mandatory rental registration system for the Village of Russell Gardens. Before any residential dwelling may be rented, the property owner must file a completed registration form—along with a fee, a copy of the lease, and a notarized affidavit—with the Building Department, and the application must be approved before a tenancy can lawfully begin. Approved registrations carry a registry number valid for two years, and owners are required to keep the information on file current and accurate throughout that period. Owners who wish to advertise a vacancy must also file a separate notice with the Building Department before beginning their search for a tenant.
Plain English — not legal advice.
Under ch. 40A § 40A-4, compliant operators in Russell Gardens file a rental registration form with the Building Department before listing or renting any residential unit, submitting the required fee, a copy of the lease, and a notary-acknowledged affidavit confirming the accuracy of all materials provided. Operators keep track of their two-year registration cycle and renew on time, and they promptly notify the Building Department whenever contact information, occupancy details, or other registered information changes. Owners of existing rentals at the time this section was adopted were required to submit their registration within 30 days, and a separate pre-advertising notice form must be filed before marketing a vacancy.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Ch. 40A § 40A-4 of the Russell Gardens Code of Ordinances requires that any residential rental unit be covered by an approved Building Department registration before a landlord may lawfully rent it; tenants may wish to confirm that a valid, stamped registration exists for their unit. If a landlord has not obtained an approved registration—or if the registration was rejected or has lapsed—that may be relevant information when evaluating the legality of a tenancy or raising concerns with the Village. Tenants who have questions about whether their unit is properly registered can contact the Russell Gardens Building Department directly or reach out to a tenant-rights organization for general guidance.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated November 9, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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