24 C.F.R. § 14.210
§ 14.210 Documentation of fees and expenses. (24 CFR Part 14)
Operative Text
(a) The application shall be accompanied by full and itemized documentation of the fees and expenses, including the cost of any study, analysis, engineering report, test, project or similar matter, for which an award is sought. (b) The documentation shall include an affidavit from any attorney, agent or expert witness representing or appearing in behalf of the party, stating the actual time expended and the rate at which fees and other expenses were computed and describing the specific services performed. (c) The documentation shall also include a description of any expenses for which reimbursement is sought and a statement of the amounts paid and payable by the applicant or by any other person or entity for the services provided. Vouchers, receipts, logs, or other substantiation for any expenses paid or payable shall be provided. (d) The adjudicative officer may require the applicant to provide additional substantiation for any expenses claimed.
Under 24 CFR Part 14 § 14.210, any application seeking an award of fees and expenses must be supported by thorough, itemized records that break down every cost claimed, including studies, reports, and expert work. Attorneys, agents, and expert witnesses must submit affidavits detailing the time they spent, the rates they charged, and the specific services they provided. Supporting materials such as vouchers, receipts, and logs must accompany the application, and the adjudicative officer overseeing the matter retains authority to request further substantiation beyond what was initially submitted.
Plain English — not legal advice.
Property owners or managers who appear as parties in HUD administrative proceedings and seek fee awards under 24 CFR Part 14 § 14.210 generally ensure that every claimed cost is documented with itemized records from the outset. Compliant operators typically collect affidavits from each attorney, agent, or expert witness they retained, confirming hours worked, billing rates, and a description of services rendered. Maintaining organized receipts, logs, and vouchers for all expenses from the beginning of a proceeding helps satisfy both the baseline documentation requirements and any additional substantiation the adjudicative officer may later request.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Tenants or other applicants pursuing fee awards in HUD administrative proceedings have a right under 24 CFR Part 14 § 14.210 to seek reimbursement for documented costs, provided they submit the required itemized records, affidavits, and supporting materials. If an adjudicative officer requests additional substantiation, the applicant has an opportunity to respond to that request as part of the process. Those unfamiliar with these documentation requirements may find it helpful to consult a tenant-rights organization or legal aid office to better understand what records to gather and preserve throughout a proceeding.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 4, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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