HUD Handbook 4350.3 § 1-7

A.     Relevant HUD Handbooks

              The following additional HUD handbooks are useful references when performing
              occupancy functions.

              1.      HUD Handbook 4350.1, Multifamily Asset Management and Project
                      Servicing.

              2.      HUD Handbook 4350.2, Section 8 Loan Management Set-Aside for
                      Projects with HUD-Insured and HUD-Held Mortgages.

              3.      HUD Handbook 4350.5, Subsidy Contract Administration and Field Office
                      Monitoring.

              4.      HUD Handbook 4381.5, HUD Management Agent Handbook.

              5.      HUD Handbook 4571.1, Section 202 Direct Loan Program for Housing for
                      the Elderly or Handicapped.

6.      HUD Handbook 4571.2, Section 811 Supportive Housing for Persons with
                      Disabilities.

              7.      HUD Handbook 4571.3, Section 202 Supportive Housing for the Elderly.

              8.      HUD Handbook 8025.1, Implementing Affirmative Fair Housing Marketing
                      Requirements for Multifamily Housing.

       B.     Other HUD Publications and Information

              HUD provides public access to departmental policies, procedures, and notices
              and other important program information through the Internet. HUD encourages
              clients to utilize its websites as the most efficient means for obtaining the most
              recent and up-to-date information on HUD programs. The following websites and
              documents contain valuable information on issues affecting multifamily housing:

              1.      HUD Website. http://portal.hud.gov/portal/page/portal/HUD. Users can
                      obtain updates on new HUD priorities, plans, and initiatives and read
                      housing-related newsclips. A site map lists key subject areas included in
                      the website; a search mechanism allows users to find information
                      contained in the website or to retrieve HUD forms. The website also
                      connects users to local HUD Field Office websites.

              2.      HUD Office of Multifamily Housing Website.
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh.
                      This website provides current information and resources from the Office
                      of Multifamily Housing. It includes up-to-date policy information,
                      information about Contract Administrators, and information about the
                      Tenant Rental Assistance Certification System (TRACS). The following is
                      one of the relevant links found on this website:
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/hs
                      grent.
                      This website contains links to HUD fact sheets about determining rents
                      for the following programs:

                            Below-Market Interest Rate (BMIR);
                            Project-Based Section 8;
                            Section 202/162 PAC and Section 202/811 PRAC;
                            Section 236;
                            Rent Supplement; and
                            Rental Assistance Payment.

              3.      HUD Office of Fair Housing Intranet Website for Civil Rights Front-End
                      Reviews. http://hudatwork.hud.gov/po/e/FEReview/cr-review.cfm. This
                      website provides guidance on responsibility for civil rights front-end
                      monitoring reviews. This reference is an internal Departmental site that is
                      available only to HUD staff. It contains the following materials:

                            Final Rule for Compliance Procedures for Affirmative Fair Housing
                             Marketing Nomenclature Change;

      Statements by the Deputy Secretary, each Assistant Secretary,
                             and the Assistant Deputy Secretary for Field Policy and
                             Management establishing the Department’s endorsement of
                             program staff conducting Civil Rights Front-End and Limited
                             Monitoring Reviews;
                            General operational procedures for conducting Civil Rights Front-
                             End and Limited Monitoring Reviews;
                            Frequently asked questions for all programs about the rationale
                             for processes to be followed; and
                            Procedures, checklists and data for each program to be used for
                             the Civil Rights Front-End and Limited Monitoring Reviews.

              4.      HUD Office of Fair Housing and Equal Opportunity – Persons with
                      Disabilities.
                      http://portal.hud.gov/portal/page/portal/HUD/topics/information_for_disabl
                      ed_persons. This website contains information on the rights of persons
                      with disabilities *who are beneficiaries of or participants in HUD-
                      subsidized multifamily housing programs*, and *includes* the accessibility
                      requirements of the Fair Housing Act, *Section 504, and the Americans
                      with Disabilities Act*.

              5.      TRACS Website.
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/tr
                      x/trxsum. This website updates readers on developments in TRACS.
                      TRACS documents, announcements, and frequently asked questions and
                      responses are posted on the website. Users can also participate in the
                      TRACS discussion forum or email TRACS with questions, comments, and
                      concerns.

              6.      Resident’s Rights and Responsibilities Brochure. This brochure was
                      developed by HUD and describes the rights and responsibilities of
                      tenants living in HUD-subsidized properties. It also highlights property-
                      related activities where tenants have a right to participate and lists
                      sources of additional assistance. The brochure is available *in English as
                      well as several other languages at
                      http://www.hud.gov/offices/fheo/lep.xml* or it can be ordered as noted
                      below under subparagraph C Ordering Publications.

                      HUDCLIPS Website.
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/
                      hudclips. HUDCLIPS is HUD’s Client Information and Policy System,
                      which provides clients with fast, easy access to HUD’s official repository
                      of policies, procedures, announcements, and other materials. The
                      HUDCLIPS website contains full text searchable databases of HUD
                      handbooks, notices, forms, letters, Code of Federal Regulations Title 24
                      and U.S. Code Titles 12-42. HUDCLIPS conveniently lists documents
                      recently added to the HUD repository.

              7.      Inventory of Units for the Elderly and Persons with Disabilities Website:
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/ht

o/inventorysurvey. This inventory is designed to assist prospective
                      applicants with locating units in HUD insured and HUD subsidized
                      multifamily properties that serve the elderly and/or persons with
                      disabilities.

              8.      HUD User Policy Development and Research Information Service
                      Website http://www.huduser.org/portal/index.html. Income limits for
                      eligibility are located at this website under the “Data Sets” drop down
                      menu.

              9.      Multifamily Rental Housing Integrity Improvement Project (RHIIP) Website
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/rh
                      iip/mfhrhiip. This website contains brochures, newsletters, training
                      materials, RHIIP Tips and other information related to reducing errors in
                      rent and income determinations.

              11.     Enterprise Income Verification (EIV) System for Multifamily Housing
                      Program Users Website
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/housing/mfh/rh
                      iip/eiv/eivhome. This website contains manuals and information relating
                      to gaining access to the EIV system and use of the EIV system for upfront
                      verification of a tenant’s *employment and income and to assist in the
                      reduction of administrative and subsidy errors.*

              12.     *EIV & You brochure. This brochure was developed by HUD to inform
                      applicants and tenants about HUD’s EIV system and how they may be
                      impacted when owners use the data in the EIV system for verification of
                      employment and income and for reducing errors in HUD’s rental
                      assistance programs. The brochure is available English as well as
                      several other languages. The English version of the brochure is available
                      at http://www.hud.gov/offices/hsg/mfh/rhiip/eivbrochure.pdf or it can be
                      ordered as noted below under subparagraph C Ordering Publications.*

              13.     *Promoting Fair Housing.
                      http://portal.hud.gov/hudportal/HUD?src=/program_offices/fair_housing_e
                      qual_opp/promotingfh. This webpage outlines AFFH requirements for a
                      wide range of HUD programs and includes a description of the Affirmative
                      Fair Housing Marketing Plan (AFHMP) requirement that applies to
                      multifamily housing programs covered by HUD’s regulations at 24 CFR
                      200.600 et seq.*

              14.     *HUD Office of Fair Housing and Equal Opportunity – Limited English
                      Proficiency (LEP). http://www.hud.gov/offices/fheo/lep.xml. This website
                      contains resources on LEP issues, including the Department’s published
                      LEP guidance for recipients of federal financial assistance. This website
                      also contains links to translations of a wide range of vital and commonly
                      used general and multifamily housing documents, including pertinent
                      notices, forms, and brochures.*

C.     Ordering Publications

              *Documents can be ordered on-line from the HUD Direct Distribution Center at
              http://portal.hud.gov/hudportal/HUD?src=/program_offices/administration/dds.*
              For those who do not have Internet access, documents can be ordered by calling
              HUD at 800-767-7468 or faxing *to* 202-708-2313. Interested parties can also
              request a catalogue of publications through the above numbers.