HUD Handbook 4350.3 § 3-11
Consent and Verification Forms (HUD Occupancy Handbook 4350.3 REV-1 CHG-4)
Operative Text
A. Key Requirements
Adult members of a family must sign consent forms and, as necessary,
verification documents, so that the owner can verify sources of family income and
family size. The owner must consider a family ineligible if the adult members
refuse to sign applicable consent and verification forms. See Chapter 5, Section
3, for additional detailed information on these forms.
1. All members of an applicant or tenant family who are at least 18 years of
age and each family head, spouse *or co-head*, regardless of age, must
sign *and date* the HUD-required consent forms (form HUD-9887, Notice
and Consent for the Release of Information to HUD and to a PHA and
form HUD-9887-A, Applicant’s/Tenant’s Consent to the Release of
Information Verification by Owners of Information Supplied by Individuals
Who Apply for Housing Assistance) *at the initial certification and each
recertification*. All adults regardless of whether they report income must
sign *and date* these forms.
2. *A current form HUD-9887:
a. Must be on file before owners access the EIV employment and
income information for a tenant.
b. Does not have to be on file to use the EIV Verification Reports.
This includes the Existing Tenant Search for applicants.*
3. All adult members of an applicant or tenant family must sign individual
verification forms authorizing the owner to verify family income and other
applicable eligibility factors (e.g., disability status).
4. Consent and verification forms protect the rights and privacy of tenants
and applicants by allowing them to have control over any information
collected about them. See Appendix 6 for sample formats.
5. Owners must comply with the provisions of the federal Privacy Act as well
as any state or local laws relating to confidentiality.
B. Who Must Sign Consent and Verification Forms
Consent forms must be signed by:
1. The head of household (regardless of age);
2. The spouse or co-head of household (regardless of age); and
3. Any other family member who is 18 years old or older.
*NOTE: The owner cannot use the EIV Income Reports for a tenant who turns
18 between recertifications until the tenant has signed the form, even though
employment or income will be reported in EIV. The owner must address, in their
Policies and Procedures, notification requirements and timeframes for tenants
who turn 18 between annual recertifications to sign the consent forms, if requiring
the forms to be signed other than at recertification.*
C. Provisions for Refusal to Sign
If the applicant or tenant, or any adult member of the applicant’s or tenant’s
family, does not sign and submit the consent form as required in 24 CFR 5.230,
the following statements apply:
1. The owner must deny assistance and admission to the applicant; or
2. The owner must terminate assistance to the *family* (see paragraph 8-5
regarding terminations).HUD Handbook 4350.3 REV-1 CHG-4 § 3-11 establishes that all adult household members—and the head, spouse, or co-head regardless of age—must sign and date specific HUD consent forms (HUD-9887 and HUD-9887-A) at initial certification and each recertification, as well as individual verification forms authorizing income and eligibility checks. These forms give residents a degree of control over how their personal information is collected and shared, while also enabling owners to fulfill their obligation to verify family income and size. If any required adult member refuses to sign, the rule requires the owner to deny admission to applicants or terminate assistance to current tenants, consistent with 24 CFR 5.230.
Plain English — not legal advice.
Under § 3-11 of HUD Handbook 4350.3 REV-1 CHG-4, compliant operators maintain signed and dated HUD-9887 and HUD-9887-A forms on file for every qualifying household member before accessing EIV employment and income data, and they collect updated signatures at each recertification cycle. Operators also establish written Policies and Procedures that address how and when household members who turn 18 between recertifications are notified and given the opportunity to sign consent forms. When any adult member refuses to sign, the handbook directs owners to deny admission or terminate assistance in accordance with the termination procedures referenced in paragraph 8-5.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Section 3-11 of HUD Handbook 4350.3 REV-1 CHG-4 gives adult household members—including heads of household and spouses or co-heads at any age—the right to review and sign the consent forms that govern how their personal and financial information is released, providing a measure of privacy protection under the federal Privacy Act and applicable state or local confidentiality laws. Tenants who have questions about what information is being accessed, or who believe forms were improperly handled, may raise those concerns with the property owner, contact HUD directly, or reach out to a local tenant-rights organization familiar with HUD-assisted housing. If a household member turns 18 between recertifications, this provision requires the owner to have a documented process for obtaining that person's signature, which is a right worth being aware of when navigating annual recertification.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated October 14, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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