HUD Handbook 4350.3 § 3-9

*All applicant and tenant household members must disclose and provide verification of
         the complete and accurate SSN assigned to them except for those individuals who do
         not contend eligible immigration status or tenants who were age 62 or older as of
         January 31, 2010, and whose initial determination of eligibility was begun before January
         31, 2010. This paragraph explains the requirements and responsibilities of applicants or
         tenants to supply owners with this information, the responsibility of owners to obtain this
         information, and the consequences for failure to provide the information.*

         A.       Key Requirements

                  1.      *Applicants and tenants must disclose and provide verification of the
                          complete and accurate SSN assigned to each household member.
                          Failure to disclose and provide documentation and verification of SSNs
                          will result in an applicant not being admitted or a tenant household’s
                          tenancy being terminated.

                  2.      Exceptions to disclosure of SSN:

                          a.       Individuals who do not contend eligible immigration status.

                                   (1)      Mixed Families: For projects where the restriction on
                                            assistance to noncitizens applies and where individuals are
                                            required to declare their citizenship status, proration of
                                            assistance or screening for mixed families must continue to
                                            be followed. In these instances, the owner will have the
                                            tenant’s Citizenship Declaration on file whereby the
                                            individual did not contend eligible immigration status to
                                            support the individual not being subject to the requirements
                                            to disclose and provide verification of a SSN.

(2)      For Section 221(d)(3) BMIR, Section 202 PAC, Section 202
                                            PRAC and Section 811 PRAC properties, the restriction on
                                            providing assistance to noncitizens does not apply. At
                                            these properties, individuals who do not contend eligible
                                            immigration status must sign a certification, containing the
                                            penalty of perjury clause, certifying to that effect. The
                                            certification will support the individual not being subject to
                                            the requirements to disclose or provide verification of a
                                            SSN. The certification must be retained in the tenant file.

                                            (See Paragraphs 3-12.N, O and P for more information on
                                            mixed families and proration of assistance)

                          b.       Individuals age 62 or older as of January 31, 2010, whose initial
                                   determination of eligibility was begun before January 31, 2010.

                                   (1)      The exception status for these individuals is retained even
                                            if there is a break in his or her participation in a HUD
                                            assisted program.

                                   (2)      When determining the eligibility of an individual who meets
                                            the exception requirements for SSN disclosure and
                                            verification, documentation must be obtained that verifies
                                            the applicant’s exemption status. A certification from the
                                            tenant is not acceptable verification of the exemption
                                            status. This documentation must be retained in the tenant
                                            file.*

*Example:

                                                     Mary Smith does not have a SSN. Mary does
                                                      not have to disclose or provide verification of a
                                                      SSN because she was 73 years old as of
                                                      January 31, 2010, and her initial eligibility for
                                                      HUD’s rental assistance program was
                                                      determined when she moved into Hillside
                                                      Apartments on February 1, 2009 (initial eligibility
                                                      was determined prior to January 31, 2010).

                                                     Mary moved out of Hillside Apartments on April
                                                      10, 2010 and moved in with her daughter who
                                                      was not receiving HUD’s rental assistance.

                                                     Mary then applied at Jones Village, another HUD
                                                      subsidized apartment complex, on November 5,
                                                      2010. Because Mary’s initial eligibility to receive
                                                      HUD’s rental assistance was begun prior to
                                                      January 31, 2010 (February 1, 2009), Mary is not
                                                      required to meet the SSN disclosure and
                                                      verification requirements as long as the owner
                                                      can verify Mary’s initial eligibility date at Hillside
                                                      Apartments was begun prior to January 31,
                                                      2010.*

B.       Required Documentation

                  *Applicants and tenants must provide adequate documentation to verify the
                  complete and accurate SSNs assigned to all household members. Adequate
                  documentation means a social security card issued by the Social Security
                  Administration (SSA), an original document issued by a federal or state
                  government agency, which contains the name and SSN of the individual along
                  with identifying information of the individual, or other acceptable evidence of the
                  SSN listed in Appendix 3. *

         C.       Provisions for *Applicants Disclosure and/or* Documentation of Social
                  Security Numbers

                  *An applicant may not be admitted until SSNs for all household members have
                  been disclosed and verification provided.

                  1.      If all household members have not disclosed and/or provided verification
                          of their SSNs at the time a unit becomes available, the next eligible
                          applicant must be offered the available unit.

2.      The applicant who has not disclosed and provided verification of SSNs for
                          all household members must disclose and provide verification of SSNs for
                          all household members to the owner within 90 days from the date they are
                          first offered an available unit.*

                  3.      If the owner has determined that the applicant is otherwise eligible for
                          admission into the property, and the only outstanding verification is that of
                          *disclosing and providing verification of* the SSN, the applicant may retain
                          his or her place on the waiting list for the *90*-day period during which the
                          applicant is trying to obtain documentation.

                  4.      After *90* days, if the applicant has been unable to supply the required
                          SSN *and verification* documentation, the applicant should be determined
                          ineligible and removed from the waiting list (see paragraph 4-20 A).

         D.       *Circumstances When Tenants Must Provide SSNs

                  1.      SSNs Not Previously Disclosed and/or Verified. SSNs must be disclosed
                          and verification provided for any household member(s) who have not
                          previously disclosed a SSN as of January 31, 2010, at the time of the next
                          interim or annual recertification except for those individuals who do not
                          contend eligible immigration status or tenants who are age 62 or older as
                          of January 31, 2010, and whose initial determination of eligibility was
                          begun before January 31, 2010.

                  2.      Invalid SSN Disclosed. The head of household must be notified when the
                          EIV Pre-screening Report or the Failed Verification Report (Failed the
                          SSA Identity Test) in EIV identifies that a household member has provided
                          an invalid SSN. Discrepancies identified in the SSN disclosed must be
                          resolved and the correct SSN disclosed, verified and transmitted to
                          TRACS. See Chapter 9, Enterprise Income Verification (EIV).

                  3.      Assignment of a New SSN. If a tenant or any member of a tenant’s
                          household is or has been assigned a new SSN, the SSN must be
                          disclosed and verification provided to the owner at:

                          a.       The time of receipt of the new SSN; or

                          b.       The next interim or regularly scheduled recertification; or

                          c.       Such earlier time as specified by the owner.

                  4.      Adding a New Household Member:

                          a.       Age Six or Older or Under the Age of Six With an Assigned SSN.

                                   When adding a new household member who is age six or older, or
                                   is under the age of six and has a SSN, the tenant must disclose
                                   and provide verification of the SSN of the individual to be added to
                                   the household. This SSN must be provided to the owner at:

(1)      The time of the request, or

                                   (2)      At the time the recertification that includes the new
                                            household member is processed.

                          b.       Under the Age of Six Without an Assigned SSN.

                                   (1)      The tenant must disclose and provide verification of the
                                            new household member’s SSN within 90 calendar days of
                                            the child being added to the household.

                                   (2)      The owner must grant an extension of one additional 90-
                                            day period, if the owner, in its discretion, determines that
                                            the tenant’s failure to comply is due to circumstances that
                                            could not have been foreseen and were outside the control
                                            of the tenant, e.g., delay in processing by SSA, natural
                                            disaster, fire, death in family, etc)

                                   (3)      During the period that the owner is awaiting disclosure and
                                            verification of the SSN, the child is included as part of the
                                            household and shall be entitled to all of the benefits of
                                            being a household member, including the dependent
                                            deduction.

                                   (4)      A TRACS ID will be assigned to the child until the time the
                                            SSN is provided. At the time of the disclosure of the SSN,
                                            an interim recertification must be processed changing the
                                            child’s TRACS ID to the child’s verified SSN.

                                   (5)      If, upon expiration of the provided time period, the tenant
                                            fails to disclose and provide verification of the SSN, the
                                            tenant and the tenant’s household are subject to
                                            termination of tenancy. The owner shall follow the
                                            guidance in Paragraph 8-13.A.6 to terminate the
                                            household’s tenancy.*