HUD HCV Guidebook § 10.1.1

PHAs must61 require that each adult member of the household provide a signed, written authorization for the
PHA to obtain criminal conviction records from the National Crime Information Center, police departments,
and other law enforcement agencies.

                            Procedures for Maintaining Confidentiality

     Because there are strict penalties for improper disclosure of criminal conviction
     records, the PHA must establish procedures aimed at maintaining confidentiality.
     For example, the PHA could designate one staff member to review all criminal
     records. This staff member would then provide documentation for the family
     file, stating that the household had passed or failed criminal background
     screening, without revealing any details from the record. Another approach
     would be to keep all criminal records separate from family files, preferably in a
     locked office or locked filing cabinet. The records would then be destroyed once
     their purpose has been served.