HUD HCV Guidebook § 11.1
IMS/PIC Data Entry (HUD HCV Guidebook)
Operative Text
PHAs are required to report the activity associated with portability via HUD Form-50058s in the Public and Indian Housing Information Center (IMS/PIC). Both the initial and receiving PHAs have IMS/PIC reporting responsibilities. This section discusses the IMS/PIC reporting requirements specific to portability transactions. It is crucial that PHAs enter timely and accurate information on portability families, as this data is used by HUD when determining whether a PHA is eligible for any additional funding that may be available for PHAs that are paying portability costs above their normal average costs. HUD encourages PHAs to review PIC records periodically to ensure they are properly identified.
Under HUD Housing Choice Voucher Guidebook § 11.1, Public Housing Authorities (PHAs) on both ends of a portability transaction — the initial PHA and the receiving PHA — are required to report portability-related activity to HUD through Form-50058 submissions in the IMS/PIC system. The accuracy and timeliness of this data matters beyond recordkeeping: HUD uses it to assess whether a PHA qualifies for supplemental funding when portability costs exceed normal averages. Both sides of a voucher transfer share responsibility for keeping these records current and correctly identified.
Plain English — not legal advice.
Although § 11.1 of the HUD Housing Choice Voucher Guidebook primarily governs PHA administrative obligations rather than private landlord conduct, property owners participating in the Housing Choice Voucher program benefit when their local PHA maintains accurate IMS/PIC records. A PHA that properly reports portability transactions is better positioned to secure additional HUD funding, which supports the overall stability of the voucher program. Landlords who notice discrepancies in a family's voucher status may wish to contact their administering PHA to confirm that portability records have been correctly entered.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
For voucher holders exercising portability, § 11.1 of the HUD Housing Choice Voucher Guidebook establishes that both the initial and receiving PHAs must report your move accurately and on time in the IMS/PIC system. Because HUD uses this data to determine whether PHAs are eligible for extra funding tied to portability costs, errors or delays in reporting can affect the resources available to support your voucher. If you believe your portability transaction has not been properly recorded, you can contact either PHA directly, reach out to your local HUD field office, or consult a tenant-rights organization familiar with the Housing Choice Voucher program.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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