HUD HCV Guidebook § 11.2.1
Receiving PHA Instructions for Billed Vouchers (HUD HCV Guidebook)
Operative Text
Receiving PHAs do not report port-in vouchers that are currently being billed to the initial PHA as part of their leasing or their HAP expense in VMS. Under the TAB 1“Voucher UML and HAP”, receiving PHAs must 123 enter their port-ins that are being billed under “Portable Units Administered” and “Total HAP for Portable Units Administered.” These are the fields for reporting those vouchers for which HAP is reimbursed to your PHA. Portable Units Administered: Total number of vouchers for the entire month which the HA is administering on behalf of an Initial HA under the portability provisions; the HA is billing the initial HA and has not absorbed the voucher participants into the HA’s own program. A household reported in this category is NOT reported as a voucher participant for this HA in any other category. These are commonly referred to as “Port-Ins.” Total HAP for Portable Units Administered: HAP expenses attributable to the Portable Units Administered as reported above. These expenses are NOT included in the HA’s total voucher HAP expenses elsewhere reported in VMS.
HUD Housing Choice Voucher Guidebook § 11.2.1 establishes how receiving Public Housing Authorities (PHAs) must report port-in vouchers that are still being billed back to the initial PHA. These vouchers are tracked separately in the Voucher Management System (VMS) under dedicated fields—'Portable Units Administered' and 'Total HAP for Portable Units Administered'—rather than being counted in the receiving PHA's general leasing or HAP expense totals. The rule prevents double-counting by requiring that any household reported under the portable units category not appear in any other participant category for that PHA.
Plain English — not legal advice.
As a property owner or manager participating in the Housing Choice Voucher program, § 11.2.1 primarily governs the administrative reporting obligations of the receiving PHA rather than direct landlord conduct. However, understanding this rule can help operators recognize why a port-in household's HAP payments may be processed and tracked differently than those of locally-originated voucher holders. Compliant PHAs administering port-in vouchers on behalf of an initial PHA maintain separate VMS records for those units, which can affect how HAP reimbursements are documented and communicated to landlords.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
For households using portability under the Housing Choice Voucher program, § 11.2.1 describes how the receiving PHA is required to report your unit and HAP assistance separately in VMS while your voucher is still being billed to your initial PHA. This means your assistance is tracked in a dedicated category and should not be omitted or misclassified in the receiving PHA's records. If you believe your port-in status is being mishandled or your HAP payments are being disrupted, tenant-rights organizations or HUD's own resources can help clarify the reporting obligations that apply to your situation.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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