HUD HCV Guidebook § 11.2.2
Initial PHA Instructions for Billed Voucher (HUD HCV Guidebook)
Operative Text
The initial PHA continues to include vouchers for which it is being billed in their leasing and HAP expenses in
VMS. Under TAB 1“Voucher UML and HAP”, initial PHAs must 124 enter their port-outs that are being billed
under “Portable Vouchers Paid” and “Portable Vouchers Paid HAP”.
Portable Vouchers Paid: Total number of vouchers for which the PHA is being billed by and is remitting HAP
costs to another PHA under the portability option. These vouchers are part of the PHA’s inventory and are
commonly referred to as port-outs.
123
Voucher Management System (VMS) Release 9.2.0.0 User’s Manual, April 2017, pg. 11
124
Voucher Management System (VMS) Release 9.2.0.0 User’s Manual, April 2017, pg. 6
Moves and Portability 34
Portable Vouchers Paid HAP: HAP expenses incurred for portability vouchers reported in the Units section. The
HAP payments to be reported here are for port-outs for which the PHA is being billed by another PHA.
Summary of IMS/PIC Actions
Responsible PHA Event Type of 50058 Effective Date
Submission
Initial PHA Applicant family requests Voucher Issuance (action Voucher issuance date,
port and is approved code 10) matches the date printed
on the voucher
Initial PHA Participant family moves Portability Move-out Unit move out date
out of unit in Initial PHA’s (action code 5);
jurisdiction regardless of billing or
absorption
Receiving PHA Family ports into the Voucher Issuance (action Voucher issuance date,
receiving PHA’s code 10); before entering matches the date printed
jurisdiction and is issued the following codes, as on the voucher
a voucher to search for a applicable
unit
Receiving PHA Applicant family leases a New Admission (action HAP Contract effective
unit within the receiving code 1) date
PHA’s jurisdiction
Receiving PHA Participant family leases Portability Move-in HAP Contract effective
a unit within the (action code 4); date
receiving PHA’s regardless of billing or
jurisdiction absorptionSection 11.2.2 of the HUD Housing Choice Voucher Guidebook governs how Public Housing Authorities (PHAs) track and report portable vouchers — those used by families who move to a different PHA's jurisdiction under the portability option. The initial PHA (the one that originally issued the voucher) must continue counting billed port-out vouchers in its leasing and HAP expense data within the Voucher Management System (VMS). The provision also specifies which HUD form 50058 submission codes apply at each stage of a portability move, and which PHA — initial or receiving — is responsible for each submission.
Plain English — not legal advice.
As a housing provider participating in the Housing Choice Voucher program, understanding § 11.2.2 helps clarify why a voucher holder's administering PHA may differ from the one that originally issued their voucher. The initial PHA retains reporting responsibility for billed port-outs in VMS under 'Portable Vouchers Paid' and 'Portable Vouchers Paid HAP,' while the receiving PHA handles IMS/PIC submissions such as the New Admission or Portability Move-in codes once a family leases a unit. Operators generally coordinate with whichever PHA holds the active HAP contract to ensure HAP payments and lease execution align with the effective dates required under this section.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
If you hold a Housing Choice Voucher and wish to move to a different area, § 11.2.2 describes the administrative process your initial PHA and any receiving PHA must follow to track your voucher and report your move. Your initial PHA remains responsible for certain VMS reporting even after you port out, while the receiving PHA takes on IMS/PIC submission duties once you lease a unit in its jurisdiction. Tenants who encounter delays or confusion during a portability move may find it helpful to contact their initial PHA's portability coordinator, reach out to the receiving PHA directly, or consult a local tenant-rights organization familiar with HUD voucher portability rules.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
Effective Timeline
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