HUD HCV Guidebook § 4.5

The initial PHA must52 promptly notify the receiving PHA to expect the family by contacting the receiving PHA
on the family’s behalf. Initial PHAs may fulfill this requirement during their initial contact with the receiving
PHA to determine whether the voucher will be billed or absorbed, or as part of a separate communication with
the receiving PHA.
The initial PHA must53 also send the receiving PHA the documents listed below. Initial PHAs are encouraged to
provide this information when contacting the receiving PHA to notify them that the family is approved to port to
the receiving PHA jurisdiction. See Section 8 of this chapter for more information on requirements for
transmittal of Personally Identifiable Information (PII).
        1. Form HUD-52665, Family Portability Information. The initial PHA completes and sends Part I of this
           form to the receiving PHA.
        2. The most recent HUD Form-50058 (Family Report) for the family. Note that in the case of an
           applicant family, the initial PHA has not yet completed the HUD-50058 in its entirety because the
           family is not yet a new admission. See Section 11 of this chapter for more information on PIC data
           entry and page 70 of the Form HUD-50058 Instructions Booklet for sections to be completed at
           the time of voucher issuance. The initial PHA must54 provide the partially completed HUD-50058
           for the applicant family to the receiving PHA. And, income information in a format similar to the
           Form HUD-50058 so that the information is easily available for use by the receiving PHA.
        3. All related verification information.
        4. A copy of the voucher signed by the participant and the PHA.
Although not required, it is a best practice for the initial PHA to provide the receiving PHA the following:
        •   Citizenship status;
        •   Copies of photo IDs;
        •   Information on the family’s participation in the family self-sufficiency program; and
        •   Information on reasonable accommodation and/or Earned Income Disallowance (EID).