HUD HCV Guidebook § 4.5
Notifying the Receiving PHA and Providing the Portability Information (HUD HCV Guidebook)
Operative Text
The initial PHA must52 promptly notify the receiving PHA to expect the family by contacting the receiving PHA
on the family’s behalf. Initial PHAs may fulfill this requirement during their initial contact with the receiving
PHA to determine whether the voucher will be billed or absorbed, or as part of a separate communication with
the receiving PHA.
The initial PHA must53 also send the receiving PHA the documents listed below. Initial PHAs are encouraged to
provide this information when contacting the receiving PHA to notify them that the family is approved to port to
the receiving PHA jurisdiction. See Section 8 of this chapter for more information on requirements for
transmittal of Personally Identifiable Information (PII).
1. Form HUD-52665, Family Portability Information. The initial PHA completes and sends Part I of this
form to the receiving PHA.
2. The most recent HUD Form-50058 (Family Report) for the family. Note that in the case of an
applicant family, the initial PHA has not yet completed the HUD-50058 in its entirety because the
family is not yet a new admission. See Section 11 of this chapter for more information on PIC data
entry and page 70 of the Form HUD-50058 Instructions Booklet for sections to be completed at
the time of voucher issuance. The initial PHA must54 provide the partially completed HUD-50058
for the applicant family to the receiving PHA. And, income information in a format similar to the
Form HUD-50058 so that the information is easily available for use by the receiving PHA.
3. All related verification information.
4. A copy of the voucher signed by the participant and the PHA.
Although not required, it is a best practice for the initial PHA to provide the receiving PHA the following:
• Citizenship status;
• Copies of photo IDs;
• Information on the family’s participation in the family self-sufficiency program; and
• Information on reasonable accommodation and/or Earned Income Disallowance (EID).Under HUD Housing Choice Voucher Guidebook § 4.5, when a voucher-holding family exercises portability and moves to a new jurisdiction, the original (initial) Public Housing Authority is required to promptly alert the receiving PHA that the family is coming and to transmit a specific set of documents — including Form HUD-52665, the most recent HUD-50058 Family Report, all related verification materials, and a signed copy of the voucher. The rule also identifies several additional items, such as citizenship status and photo ID copies, that are not mandatory but are considered best practices to share. This framework ensures the receiving PHA has the information it needs to continue the family's housing assistance without unnecessary delay.
Plain English — not legal advice.
As a property owner or manager working with Housing Choice Voucher holders, § 4.5 of the HUD HCV Guidebook primarily governs PHA-to-PHA communication, but understanding it helps operators anticipate the portability process. When a voucher holder ports into a new jurisdiction, the receiving PHA should already have the family's documentation package — including the signed voucher and income verification — transmitted by the initial PHA before or shortly after the family's arrival. Operators who are aware of this process can follow up with the receiving PHA if paperwork delays are holding up a Housing Assistance Payment contract.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
Under HUD Housing Choice Voucher Guidebook § 4.5, when you exercise your right to port your voucher to a new area, your current (initial) PHA is obligated to promptly contact the receiving PHA on your behalf and send over key documents, including your Family Portability Information form, your most recent Family Report, verification materials, and your signed voucher. If you believe your initial PHA has not fulfilled this notification or document-transfer obligation, you may raise the issue directly with your initial PHA, contact the receiving PHA to confirm what has been received, or reach out to a local tenant-rights organization for guidance. Delays in this process can affect your ability to use your voucher in the new jurisdiction within your search deadline, so being aware of what § 4.5 requires can help you ask informed questions.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 26, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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