Cal. Civ. Code § 235-E
Duty to provide a written receipt
Operative Text
§ 235-e. Duty to provide a written receipt. (a) Upon the receipt of the payment of rent for residential premises in the form of cash, or any instrument other than the personal check of the lessee, it shall be the duty of the lessor, or any agent of the lessor authorized to receive rent, to provide the lessee with a written receipt containing the following: 1. The date; 2. The amount; 3. The identity of the premises and period for which paid; and 4. The signature and title of the person receiving the rent. (b) A lessee may request, in writing, that a lessor provide a receipt for rent paid by personal check. If such request is made, the lessor, or any agent of the lessor authorized to receive rent, shall provide the lessee with the receipt described in subdivision (a) of this section. Such request shall, unless otherwise specified by the lessee, remain in effect for the duration of such lessee's tenancy. The lessor shall maintain a record of all cash receipts for rent for at least three years. (c) If a payment of rent is personally transmitted to a lessor, or an agent of a lessor authorized to receive rent, the receipt for such payment shall be issued immediately to a lessee. If a payment of rent is transmitted indirectly to a lessor, or an agent of a lessor authorized to receive rent, a lessee shall be provided with a receipt within fifteen days of such lessor or agent's receipt of a rent payment. (d) If a lessor, or an agent of a lessor authorized to receive rent, fails to receive payment for rent within five days of the date specified in a lease agreement, such lessor or agent shall send the lessee, by certified mail, a written notice stating the failure to receive such rent payment. The failure of a lessor, or any agent of the lessor authorized to receive rent, to provide a lessee with a written notice of the non-payment of rent may be used as an affirmative defense by such lessee in an eviction proceeding based on the non-payment of rent. Notwithstanding the provisions of this subdivision, a lessor which is a cooperative housing corporation, other than a cooperative housing corporation subject to the provisions of article two, article four, article five or article eleven of the private housing finance law, may provide for a method of sending notice by mail other than by certified mail, as long as such method of sending notice is provided for in the proprietary lease or occupancy agreement, and the lessee is a dwelling unit owner or shareholder of such cooperative housing corporation.
N.Y. Real Prop. Law § 235-E establishes that landlords must issue written rent receipts whenever rent is paid in cash or by any instrument other than the tenant's personal check, with the receipt showing the date, amount, premises, period covered, and the signature and title of the recipient. Tenants who pay by personal check may submit a written request for receipts, which then applies for the entire tenancy. Landlords must also send certified-mail notice when rent goes unpaid past five days of the lease due date, and failure to send that notice can serve as an affirmative defense in an eviction proceeding.
Plain English — not legal advice.
Under N.Y. Real Prop. Law § 235-E, compliant operators issue receipts immediately for in-person cash or non-personal-check payments, and within fifteen days for indirect payments. When a tenant submits a written request for personal-check receipts, operators honor that request for the full tenancy and retain records of all cash receipts for at least three years. If rent is not received within five days of the lease due date, operators send a certified-mail notice of non-payment to the tenant.
General guidance for property managers — not legal advice for your specific situation. Consult an attorney for advice on your case.
N.Y. Real Prop. Law § 235-E gives residential tenants the right to a written receipt for cash or non-personal-check rent payments, and the right to request receipts for personal-check payments in writing—a request that generally covers the entire tenancy. If a landlord fails to send the required certified-mail notice of non-payment before pursuing eviction, that failure may be raised as an affirmative defense in the eviction proceeding. Tenants who believe their landlord is not complying can document the issue and consult a local tenant-rights organization or rent board for guidance on available options.
General guidance for tenants — not legal advice for your specific situation. Consult a tenant-rights organization or attorney for advice on your case.
Generated September 13, 2026 — auto-generated, not yet human-reviewed. See /transparency for methodology.
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